ST FRANCIS PROPERTY OWNERS NPC PRIVACY NOTICE
– PROTECTION OF PERSONAL INFORMATION ACT (“POPIA”)
The St Francis Property Owners NPC understand that your personal information is important to you and that you may be apprehensive about disclosing it. Your privacy is just as important to us and we are committed to safeguarding and processing your information in a lawful manner.
We also want to make sure that you understand how and for what purpose we process your information. If for any reason you think that your information is not processed in a correct manner, or that your information is being used for a purpose other than that for what it was originally intended, you can contact our Information Officer.
You can request access to the information we hold about you at any time and if you think that we have outdated information, please request us to update or correct it.
Our Information Officer’s Contact Details
Name Lyn Aitken
Contact Number 042 294 0594
Email Address: firstname.lastname@example.org
St Francis Property Owners NPC
28 Lyme Road South
St Francis Bay 6312
042 294 0594
The Organisation is authorised by the Kouga Local Municipality (KLM) to manage the SRA( Special rating Area) for the 1590 property owners (our members) contributing the SRA levy for the projects and services approved in its agreement with the KLM .
The source of collection of your personal information:
We collect personal information directly/indirectly on our members from the following sources
KLM provides our organization periodically with an updated list of property owners in the SRA demarcated area.
Directly from the members themselves through:
- Voting/Proxy forms
- Direct consultation with members
- Response to our Newsletters, Quarterly and Annual reports
- Membership/engagement on our social media platforms ie – WhatsApp, Facebook
- Membership/engagement on our social media platforms ie – WhatsApp, Facebook, Telegram, Twitter and our Website.
- CCTV enquiries/requests
- Other members
We may also collect information about you from other sources such as external third parties and from cookies on our website.
Law authorising or requiring collecting of the personal information:
As an authorised SRA management company we are obligated in terms of the following legislation to collect your personal information insofar as it relates to the rendering of the SRA projects and services to you:
KLM SRA Policy and By-Law
KLM Finance agreement with our organisation
Purpose for Processing your Information:
We collect, hold, use and disclose your personal information mainly to provide you with access to the projects and services that we provide. We will only process your information for a purpose you would reasonably expect, including:
• Complying with the obligations contained in the contract concluded between our organisation and KLM
• Providing you with information on the projects and services that you are contributing to via the SRA levy.
• To verify your identity when voting at our AGM, special meetings, etc.
• To record your Votes/Proxies
• To confirm, verify and update your details
• To comply with any legal and regulatory requirements
Some of your information that we hold may include, your first and last name, email address, a home, postal or other physical address, other contact information, your title, birth date, gender, residency status, property details, ID number, property owner details.
Failing to provide compulsory information may lead to our organisation’s inability to carry out the functions necessary to provide you with notices of AGMs and meetings, newsletters, and regular reports as prescribed in KLM’s finance agreement and SRA Policy and By-Law.
Third parties and your personal information
To provide such information to you as a member of our organisation. Where we share your information, we will take all precautions to ensure that the third party will treat your information with the same level of protection as required by us.
These third parties may include:
• Managing our mailing lists (where applicable);
• Analytics and search engine providers assisting in the enhancement of our websites;
• Information Technology specialists assisting us with data storage, security, processing, analytics, etc;
• Auditors of the Organisation;
• Regulatory or governmental authorities such as the KLM
• Complaints and objections
As a data subject, you have the right to –
• Request that we confirm, free of charge, whether or not we hold personal information about you;
• Request that we provide you with a description of the personal information we hold about you, and to explain why and how it is being processed (please complete Annexure A);
• Request that we consider your objections to the processing of your personal information (please complete Annexure B);
• Lodge a complaint with the Information Regulator (please complete Annexure B).
The Information Regulator
In the event that your personal information has not been processed in accordance with the POPI Act and the principles set out above, you have the right to lodge a complaint with the Information Regulator.
For further information regarding the complaints process, please visit the website of the Information Regulator, as indicated below.
Alternatively, you may contact the Information Regulator for further assistance:
The Information Regulator: Adv Pansy Tlakula
Physical Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Link for Annexure A and Annexure B
2020/21 Quarter 3
Welcome to our third quarterly report for Year 3 of the SRA.
The SFPO NPC has three projects funded by the SRA levy:
River, Spit and Beach
The SFPO NPC also actively engages in obtaining additional external funding to uplift and improve the Sea Vista residents’ infrastructure. We have completed one project, funded by the Kouga Wind Farm Community Trust, the Pathway linking the Village CBD to Sea Vista, starting on Kansies Road and ending on the northern perimeter of the Industrial Sites.
We have submitted a proposal to the Kouga Wind Farm Community Development Trust for Phase 2 of the Pathway, to extend this Pathway through the Industrial Sites and along Tarragona Road to God’s Acre.
River, Spit and Beach
Long Term Solution (Phase 2)
- The long term solution includes a groyne field and some 1 million cubic metres of sand placed on the 2,7km length of the beach from the river mouth to the southern end of Main Beach, which will result in widening the beach by some 40 metres. Ongoing sand nourishment will be required to maintain the beach.
The current status of the Long Term Solution (Phase 2) project is as follows:
• Advisian completed the preliminary design of the long term solution for restoring our river, spit and beach in February 2018. This is available on our website.
• DEDEAT requested that additional modelling be done to assess the impact of the long term solution on the northern side of the river mouth and the beaches north of the river mouth.
• Advisian have completed the additional modelling necessary to address DEDEAT’s request in 2020, together with amendments made to the long term solution resulting from input from various other parties, including the surfing community. The additional modelling is based on new surveys of the bay, beach and estuary.
• CES completed a final round of public participation in February/March 2021. They have responded to all submissions, and is in the process of finalizing the Environmental Impact Report (EIR), after which it will be submitted to DEDEAT for approval.
• The long term solution is shown in the picture below. The beach has been divided into 5 areas, which form the basis of phasing the project i.e. Areas 1 to 5 are Phases 1 to 5. Implementation of these phases will be undertaken as we accumulate sufficient funding to afford each phase.
Emergency Plan for the Spit
The Spit breached four times in 2020. The last breach was the most serious. The Municipality has completed the construction of a rock revetment along the Spit’s length, up to a point roughly in line with the Pump House. The SFPO NPC and Riparian HOA have placed sandbags along the canal walls of several properties and public open space in the Pump House’s vicinity. The full length of the Spit is now protected by a rock revetment. It is clear that the long term solution’s implementation needs to begin as soon as possible after DEDEAT approves the EIA application for the long term solution as proposed by Advisian. The emergency repairs to the Spit have been paid for by the Municipality. The sandbags have been contributed by the SFPO NPC, and the Riparian Home Owners have placed and filled the sandbags at our own respective costs. The breach/Ski canal exit has made a significant northwesterly shift and is now entering the river in a similar position to the pre-breach environment. The Riparian HOA have deposited a significant amount of sand to the north of the new rock revetment. This sand is intended to act as a sacrificial buffer to help protect both the revetment and canals over the winter period.
The arterial roads we specified in the SRA Business Plan include the Village Entrance, Lyme Road North and South, and St Francis Drive from Lyme Road north to Assissi Drive, and Assissi Drive from St Francis Drive to the Municipal building entrance.
We completed the Village Entrance project a year ago. Pam Golding is maintaining the gardens on the Village side, and The Links on their side.
The Municipality, previously, as part of their contribution to the restoration of the roads infrastructure in the SRA demarcated area, re-surfaced some 40% of the arterial roads included in the SRA Business Plan, i.e. St Francis Drive from Lyme Road North to Assisi Drive, and a section of Lyme Road South. This work was extended further to Harbour Road, a further 0,5km into Santareme, 0,5km up Tarragona Road, and two Sea Vista streets. The dip in the road between Lyme Road North and the Fire Station was also repaired. The SFPO upgraded the stormwater pipe in the dip near the United Church.
•The Municipality had delayed the road surfacing work they had planned for the current year 2020/21) due to COVID uncertainties, but have now commenced their road re-surfacing, which will include Lyme Road South, St Francis Drive from the Lyme Road North intersection to Sea Glades/Sunset Drive intersection, and the remainder of Tarragona Road up to the R330.
•The George Road Car Park was paved with the assistance of donations from two property owners some time ago. More recently a road was demarcated for access to the beach for repairing revetments. It is located on the southern side of the car park. Bollards have also been installed to protect the walkway onto the beach from the car park.
•Anne Avenue Car Park was renovated some time ago.
•The Municipality has employed a contractor to repair the Main Beach Car Park revetment and the stairs. The stairs were installed before Christmas. Work on the revetment also started in December and is still in progress. The SFPO Association has started work on upgrading the toilets and surrounding area on Main Beach.
The CCTV system continues to perform a 24/7 monitoring service which provides an effective deterrent to criminals targeting the St Francis Bay area. The cameras include:
•Licence plate recognition (LPR): 303,766 licence plates were registered on our roads in February 2021, with 159 being identified as positive alerts and followed up by Atlas, Calibre or SAPS
•Analytic cameras: a number of our cameras have AI software that monitors their zones and alerts any suspicious activity to the Control Centre operators. In February this year, there were 1,062 analytic activations which generated 52 reactive callouts by Calibre Security. These callouts often result in the person/s who activated the analytic being escorted out of the area if there is no valid reason for them being there.
•PTZ: follow people’s movements and can be operated by Control Room staff to follow, and zoom in on anything suspicious. These are situated around our primary beaches.
We are satisfied that the CCTV system is operating effectively and are in negotiations to implement our continuous improvement policy.
To assist with responses there is now local access to live and recorded footage. We have also been approached by various parties (i.e. streets, river estates) to possibly extend our camera network into their areas at their own cost.
The Pathway is complete. The final payment will be made to the Contractor once the retention period has been completed and any defects repaired. This pathway is a wonderful facility for our Village, and especially for our Sea Vista residents. The pathway has a concrete surface with 25 mosaics made by township artists from school children inspired artwork, embedded in the surface. The bush along the length of the pathway has been cleared and landscaped. CCTV cameras, LED streetlights, rubbish bins, and benches have been placed at intervals along the pathway.
SPECIAL RATED AREA
The SRA came into affect on the 1st August 2018 when a majority vote of property owners within a demarcated area of St Francis Bay (see map of below) voted to have a 25% levy added to their municipal property rates to fund desperately needed projects and services to reverse the deterioration of the beach and roads and combat rising crime within the town.
- Security (CCTV)
- Beach & Spit
A video overview of the benefits of the SRA by Wayne Furphy
Wayne Furphy is the chairman of the St Francis Property Owners Association, as well as the chairman of the Non Profit Company (SRA).
In this video Wayne discusses the benefits of the SRA including the cameras, the work done on the roads, and the river spit and beach project.
Wayne also discusses the recovering property values in St Francis Bay, and the fact that so many people came to stay during the initial COVID period and have been deciding to move into the area on a more permanent basis.
Finally Wayne chats about the funding towards the river, spit and beach restoration project, explaining that The Kromme River Estates, the Kromme Joint River Committee, the Riparians and the Kouga Local Municipality are all contributing towards the funding.
“Without a beach, this town has very limited tourism appeal.”
Advisian Spit Protection Preliminary Report Download document River, Spit and Beach Long Term Solution (Phase 2) The long term solution includes a groyne field and some 1 million cubes of sand placed on the 2,7km length of the beach from the river mouth to the southern end of Main beach, with the result of widening the beach by some 40 metres. Ongoing sand nourishment will be required to maintain the beach. The current status of the Long Term Solution (Phase2) project is as follows: Advisian completed the preliminary design of the long term solution for restoring our river, spit and … Continue reading →
The arterial roads we specified in the SRA Business Plan include the Village Entrance, Lyme Road North and South, and St Francis Drive from Lyme Road north to Assissi Drive alongside the Tennis Courts.
We completed the Village Entrance project a year ago, and the final payment is due to the Contractor in October.Continue reading →
David Truter leads our portfolio of CCTV cameras and Chairs the St Francis Bay Police Sector Forum for security.
The SFPO NPC installed the cameras in early 2019. Crime had been escalating at that time. 18 months later crime has been radically reduced as a result.Continue reading →