Annual General Meeting

ST FRANCIS PROPERTY OWNERS NON-PROFIT COMPANY

(Registration number 2016/098430/08)

 

Notice of Annual General Meeting

Notice is hereby given that that Annual General Meeting of Members of the St Francis Property Owners Non-Profit Company in respect of the year ended 30 June 2020, will take place in the form of a Zoom Webinar on Monday 21st December 2020 at 17:00 to 18:00.  

AGENDA

  1. Welcome
  2. Proxies
  3. Determine if there is a quorum
  4. Approve minutes of previous Annual General Meeting
  5. Director’s Report
  6. Consider the audited financials for 2020
  7. Voting on proposed resolutions
  8. Other business to discuss
  9. Close of meeting

Participation and Voting

All members of the St Francis Property Owners Non-Profit Company are entitled to register and participate in the webinar. Alternatively, if a member is unable to participate, they are entitled to either submit their vote in advance or appoint a proxy to represent them. An appointment of a proxy may be effected by using the Form of Proxy and, in order for the proxy to be valid it must be completed and delivered in accordance with the instructions contained in the attached Form of Proxy.

A link will be made available closer to the date for those who wish to join the webinar to register. Voting may take place as soon as a member is registered for the webinar and will close at 19h00 on the date of the webinar.  

Purpose of the Meeting

The purpose of the meeting is to –

  • present the Directors Report;
  • consider and, if deemed fit, to pass, with or without modification, the resolutions set out below.

In order for ordinary resolutions to be adopted, the support of at least 50% (fifty percent) plus one vote of the total number of votes cast by members or represented proxy, is required.  

In order for special resolutions to be adopted, the support of at least 75% (seventy-five percent) plus one vote of the total number of votes cast by members or represented proxy, is required.  

Retirement of Directors

The following directors retire in terms of the provisions of the MOI : Wayne Furphy; Chris Gray; Peter Mountford; Gert Vorster; Deon Pienaar; Craig Northwood;  Mick Scheckter.

The following directors offer themselves for re-election: Wayne Furphy; Chris Gray; Peter Mountford; Gert Vorster; Deon Pienaar; Craig Northwood. Additional nominations include David Truter and Sakkie Burger.

Ordinary Resolution number 1 – Election of Directors

“RESOLVED THAT being there no further nominations Wayne Furphy; Chris Gray; Peter Mountford; Gert Vorster; Deon Pienaar; Craig Northwood; David Truter; Sakkie Burger be and are hereby elected.

Ordinary Resolution number 2 – Adoption of the Annual Financial Statements

“RESOLVED THAT the annual financial statements for the year ended 30 June 2020 be adopted and approved.

Ordinary Resolution number 3 – Reappointment of auditors

“RESOLVED THAT Moore Inc. is appointed as independent auditor of the SFPO NPC for the ensuing year.

Special Resolution number 1 – Amendment of MOI

“RESOLVED THAT the MOI be amended to correct patent errors, and provisions inconsistent with relevant legislation per the attached document as approved by the Kouga Local Municipality.

The Board recommends that members vote “FOR” all the Resolutions listed on the Proxy form.

Annual Report

Audited Financial Statement

Memorandum of Agreement as amended  

Form of Proxy  –  or fill in below